Virtual Assistant – Podcast & Creative Operations (STEM Consulting)

Virtual Assistant – Podcast & Creative Operations (STEM Consulting)

Lake Geneva, WI (Remote) | $20-$25/hour | 20 hours/week (9 AM-1 PM CDT, Mon-Fri), potential for full-time.

Are you an organized, proactive problem-solver who excels in neurodiverse work environments?

Join Cuvette Collective, a STEM consulting firm led by Vanessa Rosa, Ph.D., where we translate complex constructs (e.g., societal impact, initiative reach, customer interest) into compelling, data-driven visuals that inform decisions and drive stakeholder communications for government organizations, nonprofits, research centers, and industrial R&D departments.

We’re seeking a Virtual Assistant to offload admin and creative tasks, freeing our founder to focus on high-impact consulting and growth.

What You’ll Do (20 hours/week, 9 AM-1 PM CDT, Mon-Fri):
• Coordinate podcast guest outreach and scheduling for Science with Impact, including email and direct message communication, as well as calendar management.
• Edit podcast episodes using Riverside.fm and Descript, and create and schedule social media posts via Buffer.
• Upload podcast content to YouTube and Substack, along with show notes and Canva-designed thumbnails.
• Triage emails, flag urgent communications, draft responses, and manage stakeholder updates.
• Coordinate events (e.g., Science Festivals, Webinars, workshops) and manage travel logistics for over 50 contacts.
• Handle invoicing, customer success follow-ups, and Notion database entry/dashboard updates.
• Support basic data cleaning and entry for client projects (e.g., impact measurement frameworks and prospect databases).

What You Bring:
• Proven skills in admin, podcast editing (Riverside/Descript), and event coordination (50+ people).
• Comfort with Canva, Buffer, Notion, YouTube, and Substack (Flourish a plus).
• Detail-oriented, proactive, and adaptable to consistent workflows for a neurodiverse leader.
• Very coachable, a curious learner, amenable to receiving and implementing concrete feedback, and with an honest and trustworthy character.
• Strong communication for managing emails and stakeholder relationships.
• 1-2 years’ experience as a VA or in similar admin/creative roles.

Why Join Us?
• Start at 20 hours/week with a clear path to full-time as we scale (target: 3-6 months).
• Work remotely with a flexible, impact-driven team that is passionate about STEM and its broader societal impacts.
• Be part of a growing firm making waves in research impact visualization.

Cuvette Collective is committed to supporting the ongoing professional development of our team. As a Virtual Assistant, you will have opportunities to expand your skill set through hands-on experience with industry-standard tools, exposure to innovative science communication strategies, and direct mentorship from experienced STEM professionals. We encourage growth by providing access to new software platforms, offering regular feedback, and fostering a collaborative environment where you can learn from both leadership and peers. This approach ensures you not only excel in your current role but also build capabilities for long-term career advancement within the science communication and broader impacts sector.

KPIs for Success (Evaluated Quarterly):
• Increased Company Revenue: Generate 2-4 client inquiries/month via podcast and social media efforts (e.g., guest outreach, Buffer posts), contributing to ~10-20% revenue growth within 6 months.
• Time Savings for Founder: Offload 10-15 hours/week of admin/podcast tasks, enabling focus on client delivery and prospecting (tracked via founder’s time logs).
• Operational Efficiency: Achieve 95%+ accuracy in email triaging, invoicing, and data entry; meet weekly deadlines.

Apply: Send your resume, a brief cover letter, and samples of administrative, podcast, or social media work to [email protected]. Tell us how you’ve streamlined workflows or driven results in past roles.

Applications close June 6, 2025.

If you require accommodations during the application or interview process, please notify us via email.

Note: This role initially starts at 20 hours per week but is expected to grow to full-time as client demand increases. We prioritize a neurodiversity-friendly environment and seek candidates who align with our mission of creating meaningful and beautiful impact measurement.

Apply Job!